Online Registration Deadlines

Renaissance Adventures runs experiential education programs. We do not offer child care or “drop-in” services because each program is in fact a class that is tailored toward the participants. While we often can accept late registrations – sometimes up to the time of the program itself – there is no guarantee that we will be able to accommodate campers at the last minute.  Also, we often have a waitlist that is given priority.  Late registrations are assessed a late fee.

  • Access to online registration for most programs ends two days before the program begins.
  • If you do not register for a program by the time online registration ends, there is still a possibility of enrolling in the program. However, this is considered a “late registration.” This incurs a $25 late registration fee, required extra paperwork, and program uncertainty. See below for details.

Late Registration

Online registration for each program closes at 11:59 pm two days before the program begins.  If you register for a program or decide to change into or out of a session after online registration has closed, there will be an additional $25 late registration fee applied to the price.

To apply late for a program, you will still need to register online, but you will typically only see options that say “late registration.” Processing the application and paying is required to apply, and you will receive an automatically generated confirmation email.

Finally, for all late registrants, you may be asked to spend at least 15 minutes at the site filling out paperwork on the first day. You may be required to do so even if you have already filled it electronically as there will be a delay in the paperwork traveling from our office to the camp location and we do not want to be on-site without important health and emergency information for your child.

Waitlist

Once a session fills we begin to take a waitlist.  We often have cancelations and will contact waitlisted campers to fill spots.  Here’s what you need to know about how we manage our waitlist:

  • If a spot for this session in your child’s age group becomes available, we will contact you by email and phone and at that point, you can let us know if you would still like to enroll your child.  Joining the waitlist does not obligate you to take an open spot if one becomes available.  We work over the weekend to check for last-minute cancelations and will contact you as late as Sunday night or Monday morning if a spot opens up.
  • You will not be charged for this session unless a spot becomes available and you let us know that you would still like to take the spot.   We will only contact you if a spot becomes available;  you will not hear from us if no spots become available.
  • Please note that there may be several children on the waiting list.  If you are offered a spot, you will be asked to reply by a certain day and time.  If we do not hear from you by that deadline, we may begin the process of offering that spot to another family.
  • When filling spots with waitlisted campers, we give priority based on when you added your name to the list.  We also work to fill open spots with campers who are the right age to fit into the group that has an opening.
  • You are welcome to email or call our office team to find out how long the waitlist is and what your chances are of getting in.

Online Registration Details

  • A $25 administrative fee is charged to anyone registering during our summer season. This off-sets the costs we incur for transferring and updating our complex database and program requirements.  You will only be charged the administrative fee once per calendar year.
  • Health Forms must be completed before joining a program. After you create your account (or after you register for the first program in the calendar year), you must also complete this form. If you do not complete all necessary forms by the online registration deadline, you will be assessed a $25 fee and likely need to fill out a paper copy when you arrive at the program. Even if you complete a paper copy, you still must submit an online copy.
  • Afterschool Programs do not require that the $25 administrative fee be charged. Furthermore, if the program takes place at the school that your child attends, you do not need to complete a Health Form unless the child has special health needs. Also, note that some afterschool programs are registered through the school itself. See Programs without online registration for a list of these schools.
  • Some programs are not available through our CampBrain online registration. See Programs without online registration for these programs.
  • Forgot your user name and/or password? Click the link in your CampBrain account to reset your username or password, or contact us and we will send you a link to retrieve it.

Discounts & Fees

Policy NamePolicy Type$Notes
Registration FeeFee$25This fee is charged to those registering during our summer season. You will only be charged this fee once per calendar year. This fee is non-refundable in the case of a session cancellation.  (see cancellation fees below)
Late Registration FeeFee$25Applies if you register for a program after the registration deadline has passed.
Session Change FeeFee$15The session change fee helps to cover the cost of our time making the change.  Some changes require a lot of behind the scenes work for our office team.  Session change fees may be waived on a case by case basis for changes related to illness, possible exposure to illness, or changes in school schedules that are beyond your control. For summer camp sessions, there is no charge to change your session before May 1st.  Session change fees will be charged for any changes requested after May 1st.
Cancellation FeeFee*varies Please see our Cancelation Policy for details.
Missing Forms FeeFee$25Applies if you do not fill out you do not complete all necessary forms by the online registration deadline. Additionally, you will likely need to fill out a paper copy when you arrive at the program and still must submit an online copy.
Refer-a-Friend CreditDiscount$50If you recruit a new household and they attend at least one five-day in-person (not online) program, you could qualify for this credit. See details.
New Quester DiscountDiscount$50Applies to first-time Questers who register for a five-day in-person (not online) program. See details.
Three Week DiscountDiscount$50Applies when you register one child for 3 or more four- or five-day quests in one summer.  Restrictions apply: See details.
Sibling DiscountDiscount5%This discount applies when at least two siblings register for the same session at the same location during the same season.  Restrictions apply. See details.
Income-Based DiscountsDiscount30%Formerly called a scholarship discount, our Income-Based Discounts give a percentage off of one session per summer.  Families must apply for this discount. We have loosened our guidelines due to the COVID situation.    See details.