Registration Policies

//Registration Policies
Registration Policies 2017-01-03T19:48:26+00:00

Online Registration Deadlines

Please realize that Renaissance Adventures runs experiential education programs. We do not offer child care or “drop in” services because each program is in fact a class that is tailored toward the participants. While we often allow for late registration – sometimes up to the time of the program itself – there is never any guarantee that we can accommodate; you will be assessed fees; and we have a waitlist system that favors those who attempt to register sooner than later.

  • Access to online registration for most programs ends on Thursday midnight before the program.
  • Online registration for Heroes Academy overnight programs ends the Friday a week before the start date.
  • If you do not register for a program by the time online registration ends, there is still a possibility of enrolling in the program. However, this is considered a “late registration.” This incurs a $45 late registration fee, required extra paperwork, and program uncertainty. See below for details.

Late Registration

Online registration for each program closes at midnight the Thursday before the program begins (exception: for overnights, it is a full week before the program). While we do our best to accommodate last-minute registrations, we cannot guarantee that there will be space available. If you register for a program or decide to change into or out of a session after online registration has closed, there will be an additional $45 late registration fee applied to the price.

To apply late for a program, you will still need to register online, but you will only see options that say “late registration inquiry.” Processing the application and paying is required to apply, and you will receive an automatically generated confirmation email, but you are not yet fully enrolled. To verify enrollment, please contact the office directly. We attempt to confirm with late registrants on the Sunday before the program, but if you do not receive a call or email from us, it does not mean you are either enrolled or denied.

Finally, for all late registrants, expect to spend at least 15 minutes at the site filling out paperwork on the first day. You may be required to do so even if you have already filled it electronically.

Important Highlights for Fall & Spring Programs

  • A $25 administrative fee is charged for the first program that you register for in a calendar year. This off-sets the costs we incur for transferring and updating our complex database and program requirements.
  • Health Forms must be completed before joining a program. After you create your account (or after you register for the first program in the calendar year), you must also complete this form. If you do not complete all necessary forms by the online registration deadline, you will be assessed a $25 fee and likely need to fill out a paper copy when you arrive at the program. Even if you complete a paper copy, you still must submit an online copy.
  • Afterschool Programs do not require that the $25 administrative fee be charged. Furthermore, if the program takes place at the school that your child attends, you do not need to complete a Health Form unless the child has special health needs. Note also that some afterschool programs are registered through the school itself. See Programs without online registration for a list of these schools.
  • Some programs are not available through our CampBrain online registration. See Programs without online registration for these programs.
  • Remember, we have plenty of discounts available, including the Early Bird Discount (ends April 1st), Multi-Session Discount, Opportunity Discount, Sibling Discount, Refer-a-Friend Discount, Testimonial Discount, and even scholarships. See the Discounts & Packages for more information.
  • Forgot your user name and/or password? Click the link in your CampBrain account to reset your username or password, or contact us and we will send you a link to retrieve it.

Discounts & Fees

Policy Name Policy Type $ Notes
Administrative Fee Fee $25 Applies to the first program per calendar year, excepting after-school & short programs
Late Registration Fee Fee $45 Applies if you register for a program after the registration deadline has passed
Session Change Fee Fee $15 Applies if you change which session you’re registered for. No charge to change before May 1
Cancellation Fee Fee $25 Applies if you cancel your registration. Depending on how much notice, you give, the remainder will either be refunded or given as a “program credit”. See details
Missing Forms Fee Fee $25 Applies if you do not fill out you do not complete all necessary forms by the online registration deadline. Additionally, you will likely need to fill out a paper copy when you arrive at the program, and still must submit an online copy.
Early Bird Discount Discount $15 Applies to each program you register for before April 1st. See details.
Refer-a-Friend Discount Discount $75 If you recruit a new household and they sign up for at least one five-day program, you could qualify for this discount. See details.
New Quester Discount Discount $75 Applies to first-time questers who register for a five-day program. See details
Three Week Discount Discount $75 Applies when you register for 3 or more four- or five-day quests in one summer. See details.
Testimonial Discount Discount $25/50%  Share your review of us on social media or a review site and receive $25 off an Adventure Quest birthday party or 50% off an after-school Sword Skirmish. See details.
Sibling Discount Discount 5% Applies to every sibling that registers for at least one five-day summer quest program. See details.
Opportunity Discount Discount 40% Applies select sites, first come first served. Intended to help families in need of financial assistance, no questions asked. See details.